Private PA – Hedge Fund Co-Founder

Salary: Competitive + discretionary bonus + private healthcare
Type: Permanent

Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.

Our client is a consumer-focused private equity investor based in the heart of London. We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%).

You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.

This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!

Main duties include:

1. Corporate activities (30%)

  • Diary management: gatekeeping, planning and administrative support for meetings
  • Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
  • Travel & expenses: business travel, itinerary planning, personal expenses

2. Personal activities (70%)

  • Family office: support philanthropy, research, network and miscellaneous projects
  • Personal life: diary, travel, contacts and correspondence, health and wellness
  • Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics

Responsibilities will include:

  • Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters
  • Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
  • Allocating founders to meet with internal teams on a weekly basis
  • Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
  • Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
  • Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
  • Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
  • Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
  • Minute taking for meetings and circulating minutes to the relevant personnel
  • Providing personal assistance in the founder’s home ranging from household issues to private errands

The key competencies the candidate will have:

  • Excellent organisational skills with a strong logistics background preferable
  • Able to adapt quickly in a challenging and pressured environment
  • Good at monitoring many tasks and presenting information succinctly
  • Ability to show initiative and be proactive rather than being reactionary
  • Solution focused with excellent problem-solving skills
  • Experience working as an EA in both a business and personal manner
  • Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)

If you don’t spot a job that suits you under our jobs sections, please submit your CV using CV Drop or get in touch anyway so that we can keep you in the loop about new opportunities as they come up.

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